Get the bus approved by your board

The need

[Describe who rides, where, and how often.]

The proposed bus

the bus described below.

Why not a 15-passenger van

Church Mutual, a major church insurer, recommends that organizations not use 15-passenger vans (Church Mutual, "15-passenger vans require extra care," 2021), and NHTSA has issued repeated advisories on their rollover risk when loaded.

Driver and license plan

[Enter the passenger seats to see the license this bus needs.] Drivers will be approved by our insurer, and we will confirm any state license rules before the first trip.

Five-year cost

[Enter the price and yearly costs to build this table.]

Figures entered by [Organization]. Rows left blank are not included.

Inspection plan

• Pre-purchase inspection by an independent bus or heavy-truck mechanic.
• Confirm seat count and weight rating on the certification label.
• Check seat belts, emergency exits, brakes, tires and any lift through a full cycle.
• Review maintenance records and run a vehicle history report on the VIN.
• Get the insurer's written approval of this exact vehicle before signing.

Draft motion

Motion: That [Organization] authorize the purchase of a bus, or a comparable bus, at a total cost not to exceed $[amount], including taxes, title and delivery, subject to a satisfactory pre-purchase inspection and written approval from our insurer; and that [name and title] be authorized to sign the purchase documents on behalf of [Organization].